{"id":31934,"date":"2025-04-16T11:28:52","date_gmt":"2025-04-16T10:28:52","guid":{"rendered":"https:\/\/www.langricks.com\/?page_id=31934"},"modified":"2025-04-16T11:28:52","modified_gmt":"2025-04-16T10:28:52","slug":"end-of-year-payroll-checklist-for-uk-employers","status":"publish","type":"page","link":"https:\/\/dev.withcreative.co.uk\/langricks\/end-of-year-payroll-checklist-for-uk-employers\/","title":{"rendered":"End of Year Payroll Checklist for UK Employers"},"content":{"rendered":"<h1><span style=\"font-weight: 400;\">Here&#8217;s our Handy End of Year Payroll Checklist<\/span><\/h1>\n<p><span style=\"font-weight: 400;\">As we approach the end of the tax year, it\u2019s time for UK employers to start preparing their payroll for year-end processing.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While <a href=\"https:\/\/www.gov.uk\/government\/organisations\/hm-revenue-customs\">HMRC<\/a> deadlines can feel overwhelming, a clear checklist can help ensure everything is submitted accurately and on time.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are six steps to help you wrap up your <a href=\"https:\/\/www.langricks.com\/accountancy-services\/payroll\/\">payroll<\/a> responsibilities confidently.<\/span><\/p>\n<ol>\n<li><b>Check employee details are up to date<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Before you finalise anything, review your payroll records for accuracy. Make sure the following are correct:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Full names, addresses, and dates of birth<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">National Insurance numbers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tax codes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Start and leaving dates (if applicable)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Errors here can lead to incorrect reporting and unhappy employees come P60 time.<\/span><\/p>\n<ol start=\"2\">\n<li><b>Process any final payments<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Ensure all payments and deductions for the tax year (including bonuses, commissions, statutory pay, and benefits) are processed before the payroll year end. If you use payroll software, double-check that it&#8217;s calculating correctly.<\/span><\/p>\n<ol start=\"3\">\n<li><b>Submit your final Full Payment Submission (FPS)<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Your final FPS for the year must be submitted <\/span><b>on or before your employees\u2019 last payday<\/b><span style=\"font-weight: 400;\"> in the tax year (5 April 2025). If you&#8217;re also making a final Employer Payment Summary (EPS), make sure that\u2019s submitted by <\/span><b>19 April 2025<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<ol start=\"4\">\n<li><b> Issue P60s to all employees<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">By <\/span><b>31 May 2025<\/b><span style=\"font-weight: 400;\">, you need to provide a P60 to every employee who was working for you on 5 April. This summarises their total pay and deductions for the year and is important for their own tax records.<\/span><\/p>\n<ol start=\"5\">\n<li><b> Prepare for the new tax year<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Once your year-end duties are complete, it&#8217;s time to get ready for the new tax year:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Update employee tax codes (HMRC will usually notify you of changes)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Install any software updates for payroll systems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review and adjust employee benefits or pension contributions as needed<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Familiarise yourself with any rate changes for National Minimum\/Living Wage or NI thresholds<\/span><\/li>\n<\/ul>\n<ol start=\"6\">\n<li><b> File benefits in kind (<a href=\"https:\/\/www.langricks.com\/p11dos-and-donts\/\">P11D<\/a>) if applicable<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">If you provide any benefits to employees (like company cars, health insurance, etc.), you must submit your <\/span><b>P11D and P11D(b)<\/b><span style=\"font-weight: 400;\"> forms to HMRC by <\/span><b>6 July 2025<\/b><span style=\"font-weight: 400;\"> and pay any Class 1A NIC by <\/span><b>22 July 2025<\/b><span style=\"font-weight: 400;\"> (or 19 July if paying by post).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You will also need to provide your employees with a copy of their P11D by <\/span><b>6 July 2025<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>Need a hand?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">If you need support with your year-end payroll or want someone to double-check that everything\u2019s in order, we&#8217;re here to help. <\/span><span style=\"font-weight: 400;\">Whether you\u2019re running payroll in-house or outsourcing, a quick consultation could save you time and avoid HMRC headaches.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s to a smooth transition into the new tax year.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Here&#8217;s our Handy End of Year Payroll Checklist As we approach the end of the tax year, it\u2019s time for UK employers to start preparing their payroll for year-end processing.\u00a0 While HMRC deadlines can feel overwhelming, a clear checklist can help ensure everything is submitted accurately and on time.\u00a0 Here are six steps to help [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":4418,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"content-type":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-31934","page","type-page","status-publish","has-post-thumbnail","hentry","category-blog-articles"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>End of Year Payroll Checklist for UK Employers - Langricks Chartered Accountants and Business Advisers<\/title>\n<meta name=\"description\" content=\"While HMRC deadlines can feel overwhelming, a clear checklist can help ensure everything is submitted accurately and on time.\u00a0Here are six steps to help you wrap up your end of year payroll responsibilities confidently.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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